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Useful Online Tools
This section provides information on useful online tools and resources that can help you and your organisation to work more effectively.


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Remote Working & File Transfer

Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily. Never email yourself a file again!


File Sync
Dropbox allows you to sync your files online and across your computers automatically.

- 2G
B of online storage for free, with up to 100GB available topaying customers.
Sync files of any size or type.
Sync Windows, Mac and Linux computers.
Automatically syncs when new files or changes are detected.
Work on files in your Dropbox even if you're offline. Your changes sync once your computer has an Internet connection again.
Dropbox transfers will correctly resume where they left off if the connection drops.
Efficient sync - only the pieces of a file that changed (not the whole file) are synced. This saves you time.
Doesn't hog your Internet connection. You can manually set bandwidth limits.

File Sharing
Sharing files is simple and can be done with only a few clicks.

Shared folders allow several people to collaborate on a set of files.
You can see other people's changes instantly.
A "Public" folder that lets you link directly to files in your Dropbox.
Control who is able to access shared folders (including ability to kick people out and remove the shared files from their computers).
Automatically create shareable online photo galleries from folders of photos in your Dropbox.

Online Backup
Dropbox backs up your files online without you having to think about it.

Automatic backup of your files.
- Undelete files and folders.
Restore previous versions of your files.
30 days of undo history, with unlimited undo available as a paid option.

Web Access

A copy of your files are stored on Dropbox's secure servers. This lets you access them from any computer or mobile device.

Manipulate files as you would on your desktop - add, edit, delete, rename etc.
Search your entire Dropbox for files.
A "Recent Events" feed that shows you a summary of activity in your Dropbox.
Create shared folders and invite people to them.
Recover previous versions of any file or undelete deleted files.
View photo galleries created automatically from photos in your Dropbox.

Security & Privacy
Dropbox takes the security and privacy of your files very seriously.

Shared folders are viewable only by people you invite.
All transmission of file data and metadata occurs over an encrypted channel (SSL).
All files stored on Dropbox servers are encrypted (AES-256) and are inaccessible without your account password.
Dropbox website and client software have been hardened
against attacks from hackers.
Dropbox employees are not able to view any user's files.
Online access to your files requires your username and password.
Public files are only viewable by people who have a link to the file(s).- Public folders are not browsable or searchable.

Mobile Device Access
The free Dropbox iPhone/iPad app lets you:

- Access your Dropbox on the go.
View your files on your iPhone or iPad.
Download files for offline viewing.
- Take photos and videos and sync them to your Dropbox.
- Share links to files in your Dropbox.
- View interactive photo galleries.
Sync downloaded files so they're up-to-date.

A mobile-optimized version of the website is available for owners of Blackberry phones and other Internet-capable mobile devices.

Click HERE for further information.


We have been using YouSendIt for well over a year and it has been a great tool that by-passes maximum file limits set by your IT Department. Faultless so far.

Features: Large file storage/Sending + advanced features like branded file upload areas.

RRP: Depends on file-transfer size

MemberWise recommends: 1GB per month - Why? Its free!

Click HERE to access...

Note: Prices for premium accounts are quoted on the website in U.S Dollars.

Meeting and Event Scheduling

Doodle is an online polling / survey-type service that can be used for scheduling meetings and events.

The basic idea is that you create a poll that specifies when you can meet (days and times), and then you ask other people when they could come to your meeting (by sending them an email, with a link to the poll).

They click the meeting times that they can attend, and leave the rest. All participants can see entries that have previously been submitted by other people, thus helping with the social cues around setting up a meeting.

Find out more...